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Here are sample requirements
from our Surgery RFP: |
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Provide on-line OR case scheduling functions with real time updates when
schedule is changed. |
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Simultaneously support first come / first serve, block, and modified block
case scheduling.
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Allow system administrator to define format (e.g. order of prompts or fields)
of patient and pre-op data screens. |
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Support entry of comments in case scheduling screens.
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Provide "speed scheduling" function that finds next five available
conflict-free time slots for scheduler. |
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Support the scheduling of multiple procedures and multiple surgeons for one
case, and accurately track the individual surgeon's statistics. |
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Automatically use surgeon's average case time when scheduling a case.
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Provide case scheduling conflict checking for surgeon suspensions.
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Automatically check for and warn of conflicts when moving or swapping cases.
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Print daily report of all resource conflicts.
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Support recording and tracking of reasons for add-ons to schedule for
reporting purposes.
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Provide ability to easily swap two scheduled cases with no re-entry of data.
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Provide ability to display OR schedules in "compressed" graphical
representation to maximize the view of all room schedules. |
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Provide dynamic scheduling "big board" screens that display case status (in
real time) in OR's including time in, procedure, surgeon, and status (e.g.
delayed, in progress). |
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Provide ability to display short messages to surgeons on dynamic scheduling
screens (e.g. "Dr X, call ER"). |
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Print OR schedules listing OR, start & end time, patient, patient type, MR
number, age, surgeon(s), anesthesiologist(s), estimated time, and procedure.
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Provide ability to print schedules and schedule change notices on remote
printer in admitting department. |
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Provide ability to enter text comments for cancelled surgeries.
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Print monthly report on the number of surgery cancellations by reason (e.g.
incorrect diagnosis) with totals and percentages |
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Automatically print requisitions for items that stock levels are below minimum
quantity. |
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Allow user to define custom data elements that are not part of standard
system, for reporting or tracking purposes. |
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Maintain perpetual inventory of all supplies based on issues, receipts, and
disposals.
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Support case cart or exchange cart supply methods.
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Print supply item master list that includes item ID, description, charge code
and amount, cost, location, vendor. |
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Maintain user-defined minimum and maximum quantities for each item.
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Provide ability to automatically forecast supply quantities needed based on
cases that are scheduled. |
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Support bar code reader devices for data collection (e.g. for supply charge
entry and inventory counts). |
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Provide unlimited space on pick lists for free form text for comments,
messages, surgeon specific information, etc. |
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Track implant inventory and record usage in automated implant log.
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Provide ability to automatically post OR time charge based on recorded start
and stop times.
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Support automatic reduction of inventory quantities as items are charged.
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Provide ability to allocate overhead in hospital's cost per case, procedure,
DRG, etc. |
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Provide ability to compare costs (e.g. supply, labor, etc.) to revenue (e.g.
patient charges) in hospital's cost per case, procedure, DRG, etc.
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Print ABC (80/20) analysis report of the top 20% of items used by quantity.
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Print physical inventory count worksheets sorted by location and bin location.
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Support on-line perioperative charting for same day or ambulatory surgery.
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Retrieve and use patient data already entered in scheduling module, to
minimize redundant data entry. |
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Support automated on-line 24 hour post-op assessment.
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Perioperative data to include: start and stop times for anesthesia.
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Provide ability to schedule anesthesia staff for on-call purposes.
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Provide unlimited space on anesthesia preference cards for free form text for
comments, messages, etc. |
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Anesthesia records should include complication codes or descriptions.
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Provide ability for user to define standard rotation schedules that will be
used to automatically assign staff. |
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Automatically generate suggested staff schedule based on staffing parameters
(e.g. vacation dates, part time staff, 4-day shifts) and user-defined rotating
schedule. |
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Allow user to define hospital specific data fields in staff profile.
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Print position control report showing budgeted, filled, and unfilled FTE
positions.
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Allow user to define printed schedule formats.
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Provide ability to assign staff to teams and to schedule and budget by teams.
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Print OR utilization report showing percent of time used by time of day (e.g.
half hour blocks) by OR with totals. |
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Print surgeon time per procedure statistics listing number done, average
times, and maximum times by procedure. |
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Print monthly statistics report on delays by reason by responsible party.
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Provide interface to send patient pre-admission data to Hospital Information
System (HIS) for patients initially "admitted" into the OR system (versus
HIS). |
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Provide interface to send case mix data to HIS for hospital reporting use.
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Provide interface to send supply requisitions to hospital's Materials
Management System.
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Support graphical user interface GUI (e.g. Windows, buttons, toolbars, mouse,
etc.) and menu-driven user control and initiation of system functions.
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Provide on-line help screens to assist novice users in all applications.
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Support the use of "drag-and-drop" with mouse as option to visually initiate
system functions (e.g. drag a file icon to printer icon to start printing a
report, etc.) |
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Provide multi-level password security down to options within menus.
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Provide user-friendly report generator software with graphical user interface.
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Provide ability to down load data into popular PC spreadsheet, database and
word processing file formats. |
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Provide sufficient back-up and recovery features to assure minimal data loss
due to a system failure, power outage, etc. |
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Provide technical documentation for support staff including system overviews,
design, flowcharts, and file layouts. |
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Provide ability for system administrator (or other authorized user) to modify
screen layouts and flow with minimal programming effort. |
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Provide future software releases and updates to all applications as part of
regular software maintenance fees. |
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Provide commitment to support HL7 (Health Level 7) healthcare industry
system integration standards. |
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More... |
Selecting a new
Surgery Information System?
