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Selecting a new information system
may be one
of the most important decisions of your career. With application selections so costly in time
and money, choosing the right system should be based on objective, hard data -- not which
sales rep has the friendliest personality or most impressive demo.
Yet without an efficient, automated method
for evaluating systems, the Request for Proposal (RFP) process can be a lot of work.
So why should you do an RFP?
With apologies to David Letterman, here is our "Top
Ten List" of reasons to use an RFP as part of your selection process:
1.
Provides focus
An RFP requires users to define and prioritize their needs early in
the selection process.
2.
Protects you in contract
The RFP can be included in your contract to document
the functionality promised by the vendor.
3.
Easier comparisons
An RFP allows you to compare vendors "apples to apples."
4.
Adds objectivity
An RFP provides you with detailed objective data to help you make an
informed decision.
5.
Better pricing
An RFP increases price competition among vendors.
6.
Best practice
An RFP adds structure to your selection project, enhancing your
professional image within your organization.
7.
Reduces risk
An RFP minimizes the possibility that important system deficiencies
or vendor shortcomings will be overlooked.
8.
Reduces complaints
An RFP involves users in the decision process, increasing
"buy-in" during implementation.
9.
Increases vendor participation
An RFP shows the vendors you are serious about acquiring a new
system.
10.
Helps ensure project funding
An RFP increases your chance of obtaining
funding approval because you can present detailed reports and graphs that
document your decision.
For help in automating your RFP process,
download the
ON-LINE CONSULTANT demo for
healthcare,
schools,
manufacturing,
financial systems,
document
management,
human resources
or
general computer selections.
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See
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